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Privacy Policy

Effective date: 21st February 2026
Website: https://order-of-jedi.org

1. Who We Are

Order of Jedi (“we”, “us”, “our”) operates a community website for Jedi-inspired philosophy, learning, and discussion.

If you have privacy questions, contact us at: privacy@order-of-jedi.org

2. What Data We Collect

We may collect the following categories of data:

  1. Account data
  2. Username
  3. Email address
  4. Password (stored securely in hashed form by WordPress)
  5. Profile and community data
  6. Rank, title, and profile details
  7. Apprenticeship relationship data (Master/Apprentice links and requests)
  8. Messages exchanged in apprenticeship tools
  9. Member activity related to lessons and trials
  10. Content you submit
  11. Forum topics and replies
  12. Reflections (formerly sermons)
  13. Trial submissions, answers, grades, and feedback
  14. Comments (if comments are enabled)
  15. Technical and usage data
  16. IP address
  17. Browser user agent
  18. Basic log/security data generated by WordPress and plugins

3. How We Use Your Data

We use personal data to:

  1. Provide and operate your account.
  2. Manage ranks, lessons, trials, progress tracking, and permissions.
  3. Run apprenticeship features, including requests, messaging, and review workflows.
  4. Moderate the community, enforce rules, and maintain safety.
  5. Provide support, troubleshoot issues, and improve performance.
  6. Meet legal, security, and administrative obligations.

4. Cookies

We use cookies and similar technologies for site operation and user experience.

  1. Essential cookies
  2. Login/session cookies
  3. Security-related cookies
  4. Site functionality cookies
  5. Optional cookies
  6. We may use optional cookies for performance or experience improvements when enabled.

You can choose cookie preferences through our cookie notice. You can also manage cookies in your browser settings.

5. Comments and Gravatar

If comments are enabled, when visitors leave comments we collect the data shown in the comment form, plus IP address and browser user agent to help spam detection.

An anonymized hash of your email may be sent to Gravatar to check whether you use it. Gravatar privacy policy: https://automattic.com/privacy/.

6. Media Uploads

If you upload images, avoid uploading images with embedded location data (EXIF GPS). Other users may be able to download and extract location data from uploaded images.

7. Embedded Content

Pages or posts may include embedded content (for example videos or images). Embedded content from other sites behaves as if you visited that site directly and may collect data, use cookies, and track interactions.

8. Who We Share Data With

We do not sell your personal data.

We may share data with:

  1. Service providers required to host, secure, and operate the website.
  2. Spam detection/security services.
  3. Legal authorities when required by law.

If you request a password reset, your IP address may be included in the reset email.

9. Data Retention

We retain data only as long as necessary for the purposes above, including legal, security, and administrative needs.

Typical retention:

  1. Account/profile data: while account is active, and for a reasonable period after.
  2. Community posts (forum/reflections/comments): retained unless removed by user request or moderation.
  3. Trial and grading records: retained to maintain learning history and accountability.
  4. Apprenticeship requests/messages: retained for operational and moderation records.

10. Your Rights

Depending on your location, you may have rights to:

  1. Access the personal data we hold about you.
  2. Correct inaccurate data.
  3. Request deletion of your data.
  4. Request export of your data.
  5. Object to or restrict certain processing.

To make a request, contact:  privacy@order-of-jedi.org.

We may keep data where required for legal, security, or legitimate administrative purposes.

11. Security

We use reasonable technical and organizational measures to protect personal data. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

12. Children’s Privacy

This website is not intended for children under 16. If we learn we collected data from a child without appropriate consent, we will take steps to delete it.

13. International Data Transfers

Your data may be processed in countries outside your own. Where required, we apply safeguards appropriate to applicable law.

14. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated version on this page with a revised effective date.